Administrative Policies & Procedures
- Advancement & Alumni Relations Website
- Policies Governing Gifts
- Gift Policies
- Administration of Philanthropic Contributions, Endowed and Current-use Restricted
- Summary of Policies for Endowed Funds
Manuals & Forms:
Training:
- ASBESTOS MANAGEMENT PROGRAM
- BIOSAFETY PROGRAM
- CHEMICAL SAFETY PROGRAM
- CONSTRUCTION GUIDE
- CONTROLLED SUBSTANCES & CHEMICAL PRECURSORS
- ELECTRICAL SAFETY
- ERGONOMICS
- FALL PROTECTION
- FORKLIFT SAFETY
- HAND & POWER TOOLS
- HAZARDOUS WASTE MANAGEMENT & DISPOSAL
- HOT WORK PERMIT
- INCIDENT REPORTING & INJURY RESPONSE
- INJURY AND ILLNESS PREVENTION PROGRAM (IIPP)
- LASER SAFETY PROGRAM
- LOCKOUT / TAGOUT
- NANOMATERIALS
- RADIATION SAFETY PROGRAM
- RESPIRATORY PROTECTION
- WALKING/WORKING SURFACES
- Institute Policy
- International Travel
- International Shipments
- Sanctions and Embargoes
- Foreign Person Reviews
- Restricted Party Screening
- Safeguarding Export-Controlled Documents, Data & Items
- NDAAs, Covered Entities and Government Contractor Prohibitions
- Frequently Asked Questions
- Education and Training
- Forms
- Processes and Procedures
- Record keeping
- Glossary
- Contact Us
- I-129 Reviews
- Financial Services Polices & Procedures
- Capital Construction Policy
- Check Cashing Policy
- Check Pick-Up Policy
- Cost Sharing on Sponsored Projects
- Cost Transfer Procedure
- Cost Transfers to Federally Funded Awards Policy
- Equipment Fabrication Policy
- Guidance on Business Expenses
- Guidance on Business Expenses FAQs
- Guidance on Business Expenses Flowchart
- Guidance on Business Expenses - Entertainment
- Guidance on Business Expenses - Entertainment FAQs
- Facilities Use and Technical Services Agreements
- Payroll Distribution Confirmation Policy
- Petty Cash Funds Procedures
- Records Retention and Disposition Guidelines
- Service Center Policy
- Service Center Procedure
- Tax Policy - UNDER CONSTRUCTION
Notices & Administrative Guidelines
Anti-Kickback Administrative Guideline
- Caltech Employee Guide
- Cart Guidelines
- External Affiliates Guidelines
- Guest Guidelines
- Guide for Remote Work
- Guidelines for Operation of Unmanned Aircraft Systems (Drones) and Other Airborne Objects
- Hoverboard Guidelines
- Minor Volunteer Guidelines
- Notice Regarding U.S. Government Policy Against Human Trafficking and Forced Labor
- Procedures for Complaints of Unlawful Discrimination, Harassment and Retaliation
- Procedures for Complaints of Sex- and Gender-Based Misconduct under Title IX
- Severance Plan and Summary Plan Description
- Use of Safety and Security Camera Guidelines
- Volunteer Guidelines
- Office of Research Compliance Website
- Animal Research (IACUC)
- Human Subjects
- Biosafety
- Conflicts of Interest & Commitment
- Controlled Substances & Chemical Precursors
- Responsible Conduct of Research
- Research Misconduct & Authorship
- Export Compliance
- Research Data Sharing and Management
- Facilities Use & Technical Services
- Caltech Hotline
- Office of Strategic Communications Website
- Awards Announcement Guidelines (password protected)
- Caltech Staff Announcement Guidelines (password protected)
- Editorial Style Guide
- Filming Guidelines
- Identity Guidelines
- Op-Ed Guidelines (password protected)
- Photo/Multimedia Release Guidelines
- Third-Party and Joint Press Release Guidelines (password protected)
- Caltech Today and Ion Caltech Editorial Guidelines (password protected)
- Social Media Guidelines
- Web Writing Guidelines
- Post Award Administration Website
- Caltech Guide to Sponsored Projects
- Caltech Code of Conduct
- Caltech Whistleblower Policy
- Business Expense Guidelines
- Business Expense Guidelines: Entertainment
- Commitment of Effort on Federally Sponsored Awards
- Cost Sharing Policy
- Cost Transfer Procedure
- Cost Transfers to Federally Funded Awards Policy
- Equipment Threshold
- Equipment Fabrication Policy
- Equipment Fabrication Process
- Expenditure Types on Sponsored Programs - Guidance
- Expenditure Type Matrix for Sponsored Awards
- Facilities Use and Technical Service Agreements
- Guidance on Intergovernmental Personnel Act Agreements
- Institutional Base Salary Policy
- NIH Salary Cap Policy
- NIH Salary Caps
- Participant Support Guidance
- Payroll Distribution Confirmation Policy
- Postdoc Benefits Policy
- Principal Investigators on Leave FAQs
- Record Retention and Disposition Guidelines
- Record Retention Schedule
- Recruiting Costs: Short-Term Visa Fees
- Recruiting Costs: Short-Term Visa Fees Checklist
- Subcontracts and Subrecipient Monitoring Policy
- Uncollectible Sponsored Project Account Policy
P-Card
Payment Services
- Advance Payments to Suppliers (Prepayments)
- Check Payment Management & Distribution
- Credit Memo Processing
- Gift Cards
- Honorarium Policy
- Payment Request Policy (pending update)
- Petty Cash Procedures
- Purchase Order Invoice Price Variance
- Stop Payment Policy
- Stop Payment Procedure
- Wire Transfer Policy
Purchasing
- General Purchasing Services Policy
- Independent Contractor Procedure
- Policy on Unsolicited Supplier Visits
- Purchasing Services Goods and Services Policy
- Subawards and Subrecipient Monitoring Policy
Purchasing Terms and Conditions
- Commercial Items or Services Terms and Conditions
- General Conditions for Construction Terms and Conditions
- Government Funded Grant Provisions
- Government Funded Subaward Provisions
- NASA Funded Grant Provision
Travel
- Caltech Travel Policy (Effective Oct. 30, 2002, updated 5/12/2023)
- Exceptions to Use of United States Flag Air Carriers (Applies to federally funded travel)
- Non-Employee Travel Policy
- Use of United States Flag Air Carriers (Applies to federally funded travel)
Sponsored Research
General Policies
Conflicts of Interest (COI)
Faculty Handbook (academic policies related to research)
Guide to Sponsored Projects
PIs on Leave (FAQ)
Records Retention
Regulation & Compliance Compendium (licensed from NCURA)
Responsible Conduct of Research (RCR)
Subrecipient Monitoring (Subawards)
Travel Policies and Procedures
Enhancement of Employee Whistleblower Protection 41 U.S.C. §4712
Proposals
Agency Requirements for Biosketch, Other Support and International Collaboration
Commitment of Effort on Federal Awards
Division Approval Form
Equipment Fabrication Policy
Equipment Threshold Definition
Guide to Sponsored Projects
Information for Proposals (DUNS, EIN, rates, legal name, etc.)
Institutional Base Salary Definition
JPL 50%+ Memo Template
Minimum Overhead Review and Approval (MORA) Form
Minimum Overhead Review and Approval (MORA) Instructions
NIH Salary Cap Policy
NIH Salary Cap FAQ
NIH Salary Cap Calculator
NSF Salary Limitation FAQ
PI Eligibility Clarification
PI Eligibility (Faculty Handbook)
PI Responsibility (Faculty Handbook)
Postdoctoral Benefits on Sponsored Awards
Postdoctoral Fellowship Proposals
Proposal Submission - Authorized Offices (Faculty Handbook)
Research Data Sharing & Management
Short-Term Visa Fees
Subrecipient Monitoring Policy & Procedure (Subawards)
Travel Policies and Procedures
Costs & Allowability
Administrative Costs on Federal Awards
Business Expense Guidelines
Business Expense Guidelines FAQ
Business Expense Guideline Flowchart
Business Expense Guidelines - Entertainment
Business Expense Guidelines - Entertainment FAQ
Commitment of Effort on Federal Awards
Cost Sharing on Federal Awards
Cost Transfers to Federal Awards
Equipment Fabrication Policy
Equipment Threshold Definition
Guide to Sponsored Projects
Institutional Base Salary Definition
NIH Salary Cap Policy
NIH Salary Cap FAQ
NIH Salary Cap Calculator
NSF Salary Limitation FAQ
Payroll Distribution Confirmation Policy (PDC)
Payroll Distribution Confirmation Procedure
Postdoctoral Benefits on Sponsored Awards
Purchasing Policies & Procedures
Short-Term Visa Fees
Subrecipient Monitoring (Subawards)
Travel Policies and Procedures
Uncollectible Debts
Equipment & Fabrications
Equipment Fabrication Policy
Equipment Threshold Definition
Property Services
Agreement Types
Accepting Funds to Support Research
Award Acceptance - Authorized Offices (Faculty Handbook)
Facilities Use & Technical Service Agreements (Fee-for-Service)
Gifts versus Grants Policy (Faculty Handbook)
Intergovernmental Personnel Agreements (IPAs)
License Agreements (outgoing Caltech technologies)
License Agreements (incoming software or hardware)
Material Transfer Agreements
Non-Disclosure Agreements
Subawards/Subcontracts (outgoing)
Subawards/Subcontracts (incoming)
Overhead (Indirect Costs) & Other Rates
Annual Rate Memo
Federally Negotiated Rate Agreements
Minimum Overhead Review and Approval (MORA) Form
Minimum Overhead Review and Approval (MORA) Instructions
Ethics & Compliance
Animals in Research (IACUC) Biohazardous Materials in Research (IBC)
Caltech Code of Conduct
Conflicts of Interest (COI)
Controlled Substances
Freedom to Publish (Faculty Handbook)
Humans in Research (IRB)
Misconduct in Science
Research Data Sharing & Management
Responsible Conduct of Research (RCR)
Safeguarding Export Controlled Data on Computers
Whistleblower Policy
Forms
Division Approval Form
Minimum Overhead Review and Approval (MORA) Form
Minimum Overhead Review and Approval (MORA) Instructions
JPL 50%+ Memo Template
PI Eligibility Sponsor Memo
Student Affairs Policies
Alcohol and Other Drugs
Fire Safety
Good Samaritan
Hazing Prevention
LN2 Policy and Protocols
Missing Person
Mural Policy in Caltech Houses
Student Problem Resolution Process
Caltech Housing
- Caltech Resident Guide and Housing Policies
- Student Health & Hygiene Policy
- Caltech Policy on Fire Safety
- Caltech Housing Emotional Animal Policy
- Caltech Housing Pet Policy
- Caltech Housing Mural Policy
Library
- Access & Lending Policies
- Collections Policies
- Copyright Policy
- Email Notification Policy
- Lending Code & Borrowing Policy
- Institute Policies
- Privacy Policy & Copyright Statement
- Spaces Policies
Equity & Title IX
- Policies
- Procedures
- Professional Title IX Training
- The Equity and Title IX Office trains Caltech staff on Title IX issues. Training includes: