Administrative Policies & Procedures
- EHS Website
- Institute Environment, Health and Safety Policy
- Injury and Illness Prevention Program
- Chemical Hygiene Plan
- Biosafety
- Chemical Safety
- Controlled Substances
- Emergency Management
- Ergonomics
- Fire Safety
- Laboratory Animal Occupational Health Program
- Nanomaterials Safety
- Radiation / Laser Protection Safety
- Safety Officers
- Waste Management and Disposal
- Export Compliance Website
- Caltech Export Compliance Policy
- Caltech Export Compliance Policy Memo
- Export Compliance Proposal Review Procedures
- Importing into the U.S. Guidelines
- International Shipping
- Procurement
- Restricted Party Screenings
- Safeguarding Export Controlled Data on Computers
- Caltech Guide to Sponsored Projects
- Caltech Code of Conduct
- Caltech Ethics Handbook
- Faculty Handbook
- Financial Services Website
- Financial Services Polices & Procedures
- Capital Construction Policy
- Check Cashing Policy
- Check Pick-Up Policy
- Cost Sharing on Sponsored Projects
- Cost Transfer Procedure
- Cost Transfers to Federally Funded Awards Policy
- Equipment Fabrication Policy
- Guidance on Business Expenses
- Guidance on Business Expenses FAQs
- Guidance on Business Expenses Flowchart
- Guidance on Business Expenses - Entertainment
- Guidance on Business Expenses - Entertainment FAQs
- Facilities Use and Technical Services Agreements
- Payroll Distribution Confirmation Policy
- Petty Cash Funds Procedures
- Records Retention and Disposition Guidelines
- Service Center Policy
- Service Center Procedure
- Tax Policy - UNDER CONSTRUCTION
Notices & Administrative Guidelines
Anti-Kickback Administrative Guideline
- Caltech Employee Guide
- Cart Guidelines
- External Affiliates Guidelines
- Guest Guidelines
- Guide for Remote Work
- Guidelines for Operation of Unmanned Aircraft Systems (Drones) and Other Airborne Objects
- Hoverboard Guidelines
- Minor Volunteer Guidelines
- Notice Regarding U.S. Government Policy Against Human Trafficking and Forced Labor
- Procedures for Complaints of Unlawful Discrimination, Harassment and Retaliation
- Procedures for Complaints of Sex- and Gender-Based Misconduct under Title IX
- Severance Plan and Summary Plan Description
- Use of Safety and Security Camera Guidelines
- Volunteer Guidelines
- Office of Strategic Communications Website
- Awards Announcement Guidelines (password protected)
- Caltech Staff Announcement Guidelines (password protected)
- Filming Guidelines
- Op-Ed Guidelines (password protected)
- Photo/Multimedia Release Guidelines
- Thirty-Party and Joint Press Release Guidelines (password protected)
- Caltech Today and Ion Caltech Editorial Guidelines (password protected)
- Social Media Guidelines
- Post Award Administration Website
- Caltech Guide to Sponsored Projects
- Caltech Code of Conduct
- Business Expense Guidelines
- Business Expense Guidelines: Entertainment
- Committment of Effort on Federally Sponsored Awards
- Cost Sharing Policy
- Cost Transfer Procedures
- Cost Transfers to Federally Funded Awards Policy
- Equipment Threshold
- Equipment Fabrication Policy
- Equipment Fabrication Process
- Facilities Use and Technical Service Agreements
- Institutional Base Salary Policy
- NIH Salary Cap Policy
- NIH Salary Caps
- Payroll Distribution Confirmation Policy
- Postdoc Benefits Policy
- Principal Investigators on Leave FAQs
- Protocol for External Auditor Interaction at Caltech
- Records Retention and Disposition Guidelines
- Records Retention Schedule
- Recruiting Costs: Short-Term Visa Fees
- Recruiting Costs: Short-Term Visa Fees Checklist
- Subcontracts and Subrecipient Monitoring Policy
- Uncollectible Sponsored Project Account Policy
P-Card
Payment Services
- Advance Payments to Suppliers (Prepayments)
- Check Payment Management & Distribution
- Credit Memo Processing
- Gift Cards
- Honorarium Policy
- Payment Request Policy (pending update)
- Petty Cash Procedures
- Purchase Order Invoice Price Variance
- Stop Payment Policy
- Stop Payment Procedure
- Wire Transfer Policy
Purchasing
- General Purchasing Services Policy
- Independent Contractor Procedure
- Policy on Unsolicited Supplier Visits
- Purchasing Services Goods and Services Policy
- Subawards and Subrecipient Monitoring Policy
Purchasing Terms and Conditions
- Commercial Items or Services Terms and Conditions
- General Conditions for Construction Terms and Conditions
- Government Funded Grant Provisions
- Government Funded Subaward Provisions
- NASA Funded Grant Provision
Travel
- Caltech Travel Policy (Effective Oct. 30, 2002, updated 5/12/2023)
- Exceptions to Use of United States Flag Air Carriers (Applies to federally funded travel)
- Non-Employee Travel Policy
- Use of United States Flag Air Carriers (Applies to federally funded travel)
Sponsored Research
- Office of Sponsored Research Website
- Caltech Guide to Sponsored Projects
- Caltech Code of Conduct
- Caltech Guide to Sponsored Projects
- General Policies
Proposals
Costs & Allowability
Equipment & Fabrications
Agreement Types
Overhead (Indirect Costs) & Other Rates
Intellectual Property
Data & Export Compliance
Ethics & Compliance
Forms
Related Offices
General Policies
Conflicts of Interest (COI)
Faculty Handbook (academic policies related to research)
Guide to Sponsored Projects
PIs on Leave (FAQ)
Records Retention Guidelines
Records Retention Schedule
Regulation & Compliance Compendium (licensed from NCURA)
Responsible Conduct of Research (RCR)
Subrecipient Monitoring (Subawards)
Travel Policies and Procedures
Enhancement of Employee Whistleblower Protection 41 U.S.C. §4712
Proposals
Checklist for Complying with NSF Policy when Reporting Current and Pending Support
Checklist for Complying with NIH Policy when Reporting Other Support
Commitment of Effort on Federal Awards
Division Approval Form
Equipment Fabrication Policy
Equipment Threshold Definition
Guide to Sponsored Projects
Information for Proposals (DUNS, EIN, rates, legal name, etc.)
Institutional Base Salary Definition
Minimum Overhead Form (MORA)
Minimum Overhead Form Instructions
NIH Salary Cap Policy
NIH Salary Cap FAQ
NIH Salary Cap Calculator
NSF Salary Limitation FAQ
PI Eligibility Clarification
PI Eligibility (Faculty Handbook)
PI Responsibility (Faculty Handbook)
Postdoctoral Benefits on Sponsored Awards
Postdoctoral Fellowship Proposals
Proposal Submission - Authorized Offices (Faculty Handbook)
Research Data Sharing & Management
Short-Term Visa Fees
Subrecipient Monitoring Policy & Procedure (Subawards)
Travel Policies and Procedures
Costs & Allowability
Administrative Costs on Federal Awards
Business Expense Guidelines
Business Expense Guidelines FAQ
Business Expense Guideline Flowchart
Business Expense Guidelines - Entertainment
Business Expense Guidelines - Entertainment FAQ
Commitment of Effort on Federal Awards
Cost Sharing on Federal Awards
Cost Transfers to Federal Awards
Cost Transfer Procedures
Equipment Fabrication Policy
Equipment Threshold Definition
Guide to Sponsored Projects
Institutional Base Salary Definition
NIH Salary Cap Policy
NIH Salary Cap FAQ
NIH Salary Cap Calculator
NSF Salary Limitation FAQ
Payroll Distribution Confirmation Policy (PDC)
Payroll Distribution Confirmation Procedure
Postdoctoral Benefits on Sponsored Awards
Purchasing Policies & Procedures
Short-Term Visa Fees
Subrecipient Monitoring (Subawards)
Travel Policies and Procedures
Uncollectible Debts
Equipment & Fabrications
Equipment Fabrication Policy
Equipment Threshold Definition
Property Services
Agreement Types
Accepting Funds to Support Research
Award Acceptance - Authorized Offices (Faculty Handbook)
Facilities Use & Technical Service Agreements (Fee-for-Service)
Gifts versus Grants Policy (Faculty Handbook)
Intergovernmental Personnel Agreements (IPAs)
License Agreements (outgoing Caltech technologies)
License Agreements (incoming software or hardware)
Material Transfer Agreements
Non-Disclosure Agreements
Subawards/Subcontracts (outgoing)
Subawards/Subcontracts (incoming)
Overhead (Indirect Costs) & Other Rates
Annual Rate Memorandum
Federally Negotiated Rate Agreements
Minimum Overhead Form (MORA)
Minimum Overhead Form Instructions
Intellectual Property
Copyrights
Invention Disclosures
Patents
Technology Transfer
Data & Export Compliance
Controlled Unclassified Information (CUI)
Copyrights (Faculty Handbook)
Export Compliance
Ownership of Research Data (Faculty Handbook)
Research Data Sharing & Management
Safeguarding Export Controlled Data on Computers
Ethics & Compliance
Animals in Research (IACUC) Biohazardous Materials in Research (IBC)
Caltech Code of Conduct
Conflicts of Interest (COI) Controlled Substances
Freedom to Publish (Faculty Handbook)
Humans in Research (IRB)
Misconduct in Science
Research Data Sharing & Management
Responsible Conduct of Research (RCR)
Safeguarding Export Controlled Data on Computers
Whistleblower Policy
Forms
Division Approval Form
Minimum Overhead Form (MORA)
Minimum Overhead Form Instructions
PI Eligibility Sponsor Memo
- Student Affairs Website
- Caltech Accessibility Services for Students (CASS)
- Alcohol
- Substance Abuse
- Caltech Drone Guidelines
- Fire
- Firearm and Other Dangerous Materials
- Problem-Resolution Process
- Hazing
- Sexual Violence
- Unlawful Harassment
- Missing Student
- Caltech Houses
- Accommodations for Disabilities
- Electronic Information Resources
Student Affairs Policies
Alcohol and Other Drugs
Fire Safety
Good Samaritan
Hazing Prevention
LN2 Policy and Protocols
Missing Person
Mural Policy in Caltech Houses
Personal Privacy and Intellectual Property
Student Health and Hygiene Policies
Student Problem Resolution Process
Vaccination
Caltech Housing
- Caltech Resident Guide and Housing Policies
- Caltech Policy on Fire Safety
- Caltech Housing Emotional Animal Policy
- Caltech Housing Pet Policy
- Caltech Housing Mural Policy
Library
- Access & Lending Policies
- Collections Policies
- Copyright Policy
- Email Notification Policy
- Lending Code & Borrowing Policy
- Institute Policies
- Spaces Policies
- Open Access Policy & Waiver
- Open Access Policy FAQs
- Open Access Publishing Support
- Open Access Policy Waiver Request
- Research Data Support
- NIH Data Management and Sharing Policy
- Data Management Plans
- Data Management and Sharing
- Data Storage Hardware and Services